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Instructor Toolbox

Below are important resources for instructors interested in teaching for AEA Learning Online.

AEA Learning Online Instructor Handbook

The manual describes the policies of AEA Learning Online, including grading, providing feedback, and assisting students, as well as official policies around copyright, student privacy, and academic integrity.

Instructor Checklist

This document is for AEA Learning Online Instructors to use to self-evaluate their online courses. It can also be used to help build a course in the initial stages, as well as to confirm final course development so it can move to accept student enrollment.

Instructor Vita

Instructors must submit their vita information for AEA Learning Online before they may begin teaching. This information must be updated every 5 years. The link contains directions on how to submit a vita on the system.

Instructor Center

Once an instructor is approved to teach, they can gain access to the instructor center. Here, an instructor may access class lists (including participant contact information), send out emails to participants, enter grades, and view class evaluations.

Instructor Center Directions

The Instructor Center Directions, provides information on how to access the instructor center, print class lists, email participants, submit grades, view evaluations, update and review vita, and log out.

Graduate Credit Process

Instructors will often receive questions from participants about how to register for graduate credit. This pdf helps instructors understand both the registration process for students (to answer student questions) and the submission process for grades.

Change Credit Process

Directions for students who wish to change the type of credit they initially selected when they registered for the course.  Make sure you share this information with your students.


AEA Learning Online's learning platform is Moodle. An instructor may have access to a course shell to build their online course, even before their course proposal is completed. This course shell will remain hidden from participants until the course is approved and ready to offer to participants.

To gain access to a Moodle course shell, complete the course request found on the right side of the Moodle home page.  You will receive an automated email with a link to the course once it is approved.  Some other frequent questions from this process:

• The short name for the course can be the same as the full name; it is what appears up in the breadcrumb shortcuts at the top of the screen, so typically a short abbreviation of the name is better.

• On the next page, you will identify whether you need a new blank shell, a copy of an existing course, or simply resetting (= putting the course back to the beginning and unenrolling all the old students) the course.  If you already have a course built, resetting is the best option as long as you do not have currently active students in it.  If you have active students, choose to make a copy of the course.

• In the blank area below that, you need to add the link for the course if you are copying or resetting.  If you want a blank shell, the system will require you to type something in to move forward, but it doesn't have to be anything significant.

Course Proposal Form

Once instructors are ready to offer an online course, they must fill out a course proposal for approval. Course proposals are completed online. Once finished, they can take 2 to 4 weeks to process for license renewal or graduate credit.

Questions regarding the online course proposal should be directed to Deborah Cleveland, AEA Learning Online Instructional Designer.

Online Learning for Iowa Educators (Project OLLIE)

AEA Learning Online offers training for online teachers.

This includes foundational courses in online pedagogy designed around the Iowa Online Teaching Standards. Instructors are encouraged to take part in OLLIE courses.

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